AI invoice capture for NetSuite, coded by your own rules
Docsift's AI reads every bill, credit, and receipt down to the line items, codes it with rules you write in plain English, matches it to the purchase order, and checks for duplicates. Your team approves, and clean records go straight to NetSuite.
AI runs on your own OpenAI, Anthropic, or Google key, at about $0.002 per document.
Measured with OpenAI gpt-4.1-mini. Your cost depends on the model you choose and on the length of your documents.
Vendor bill
Nordline Software GmbH
Total
EUR 1,190.00
- Invoice number
- INV-20931
- Invoice date
- 21 Oct 2026
- Due date
- 20 Nov 2026
- Currency
- EUR
Design software licences (25 users)
6420 Software · Development
600.00
Cloud storage plan
6420 Software · Development
400.00
- Coded by your rule “Software subscriptions”
- Matched to PO-4521 and its item receipt, within tolerance
- No duplicate invoice number
Ready to approve
What sets Docsift apart.
AI does the reading and the coding. Docsift makes sure the result is right before anything reaches NetSuite.
AI reads the whole document, not just the total
Docsift's AI extracts the supplier, invoice number, dates, currency, tax, and every line item from PDFs, scans, and phone photos. You choose the model from OpenAI, Anthropic, or Google, and it runs on your own key.
What the AI fills in
- Supplier
- Invoice number
- Invoice and due dates
- Currency and tax
- Every line item
- Totals
Works with PDF, JPEG, PNG, WebP, and HEIC files.
Coding rules in plain English, checked against your NetSuite
Write a rule the way you would explain it to a colleague. Docsift finds the matching accounts, departments, and vendors in your NetSuite, reads the rule back to you, and tests it on sample documents before it goes live. On every new document, the AI can only use the values your rule allows.
Your rule
“Software subscriptions from Nordline Software go to account 6420 Software, department Development.”
- Found account 6420 Software in your NetSuite
- Found department Development in your NetSuite
- Passed a test run on sample documents
Every bill is checked before anyone approves it
Docsift matches bills to their NetSuite purchase orders and item receipts within the tolerance you set, shows any variance, and warns you when an invoice number has already been captured.
- PO-4521: matched to the purchase order and item receipt
- PO-4533: within your 2% tolerance
- PO-4540: EUR 42.00 above the purchase order
- INV-20931 was already captured on 3 Oct
How a bill gets from the inbox to NetSuite.
Automation does the reading, coding, and checking. Your team makes the decision.
01
Forward or upload
Bills, credits, and receipts arrive at your Docsift inbox address, or your team uploads them.
02
AI fills in the record
AI reads the header, lines, and totals, and your rules add the NetSuite coding.
03
Docsift checks it
Purchase order match, tolerance, and duplicate invoice numbers are checked automatically.
04
Approve and export
Your team approves, and the record goes to NetSuite as a vendor bill, credit, or expense report with the file attached.
Where approved records go.
Docsift handles intake, coding, and review, so your process stays the same even if the destination changes.
ERP
NetSuite
Vendor bills, credits, and expense reports, coded to your accounts and segments, with the source file attached.
Learn more
Google Workspace
Google Drive
Approved files saved into the Drive folders your team already uses.
Learn more
Microsoft 365
SharePoint
Approved files saved to your SharePoint document libraries.
Learn more
Guides for AP teams.
Short reads on capture, review, and export.
One monthly price, 20 users included
A plan covers capture, review, and export. AI runs on your own provider key, so you pay the provider directly for AI and Docsift only for the workflow.
API Automation
Data APIFor teams pushing clean records into their own systems.
on a 12-month commitment · paid up front for the term
+ €490 one-time setup, including a pilot
Book a demo- Full Data API access
- 500 documents / month
- 10 GB storage
- 6-month retention
NetSuite Automation
NetSuite exportFor AP teams handing approved records straight to NetSuite.
on a 12-month commitment · paid up front for the term
+ €990 one-time setup, including a pilot
Book a demo- Standard NetSuite export
- 500 documents / month
- 25 GB storage
- 12-month retention
Included in every plan
AI runs on your own provider keyMore users cost €19 per user per month.
See it on your own invoices.
Bring a few real invoices, and the demo walks through how Docsift reads, codes, checks, and exports them to NetSuite.